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A Guide to Managing Distributed Workforce

by sambit
distributed workforce

With the unexpected presence of the COVID-19 pandemic, companies asked employees to work from home. Although close to a quarter of the U.S. workforce already works in remote locations for at least a part of the time, the new normal will turn more employees into a distributed workforce and keep them separated from each other in work hours for the first time.

Establishing a new list of remote-work policies and provide training in advance is the most preferable thing. But in such a time of crisis and mysterious rapid changes, acquiring this level of preparation can be tricky. Fortunate for you and other business leaders, there are specific steps that can be taken to improve employee engagement and productivity, even when everyone is living in distance and have no time to prepare.

Common Ultimatums of Remote Work

Lack of face-to-face conversation

The main concern of employees and team heads about remote work is the lack of direct interaction. Most supervisors tend to worry about employees’ performance at home as they may prefer to go lazy. On the other hand, some employees will struggle to work right due to a lack of support and communication. Interestingly, some employees share a common thought that remote managers can’t feel workers’ needs; thereby, their supports are neither helpful nor necessary.

Lack of access to required data

Remote work requires additional time and effort to acquire detail from colleagues. Even getting answers to simple questions can be a nightmare if there is no efficient way of communicating. Employees in-person are also responsible for such delay as many of them lack the sincerity and engagement needed for on-time communication.

Research says that the lack of mutual knowledge among remote employees can damage teamwork as it lowers the willingness to give the benefit of the doubt. To give an example, a mail from your office-worker regarding sick-leave will sound real and logical, as you know him/her quite well. However, the same email from remote workers may sound douche as you have no clue about their actual physical health condition. You are most likely to get offended by it; or at the least, see a lack of professionalism in their steps.

Impact of social isolation

At home, while working alone, employees face the trouble of social interaction with coworkers that they used to get in office settings. Assuming that extrovert may suffer more from the isolation of remote work, mostly because they can’t connect with others in isolated environments. It may cause damage to health too- remote workers have to stay long hours without going out for days and can go out of healthy shape. For the time being, they have to live this way; but as an employer, you need to help them out.

Impact of social isolation

Using the employee engagement app, you can encourage the team and help them achieve the desired health goals. You can motivate the team and keep them engaged to work with it. Being healthy and in touch with coworkers will help your employees to be in favor of work and stay active for a long time. Try this app for the betterment of your employees and the business.

How to support the distributed workforce as a manage

Remote work can be full of challenges, but there are fast and efficient ways that managers can go for an easy transition. Some of them are:

Allow teas to work in flexible time with time tracking

When employees go remote, they get introduced to a work environment that they had never seen before. At home, people are surrounded by their family members and often by friends. It distracts them from work and often can lose valuable hours within the work time. It causes damage to overall productivity without any international. What you can do is use a remote employee time tracking tool to keep them attentive to work.

employee time tracking software

With employee time tracking software, it will find productivity, idle, and wasted hours of your distributed workforce. Employees can also improve their work efficiency by seeing the data from this tool and adjust their work style for better outcomes. Best of all, it will allow them to work in flexible hours. The software has a pause button that employees can use to attend personal works and take rests within works. It will not only help to keep employees attentive to work, but also allow them to stay present at the desk without taking a day off.

Establish a structured daily team meetings

A successful tactic for building remote teams is to arrange daily meetings with remote employees. It could be a series of one-to-one calls, or for a more interactive session, team calls. An important feature and benefit of it are that these meetings are regular and predictable, and employees can interact with you at any time on a given forum about different problems and challenges that they may face. Team calls will help to find solutions to these problems more quickly and effectively. This will accelerate the overall teamwork as well.

Provide multiple communication options

Email is not a sufficient solution for communication anymore. Technology is now cheap, and remote employees deserve to contact in richer ways. Video conferencing, for instance, allows participants to get vidual cues on the information that they acquire. Video conferencing has many benefits, especially for teams will fewer members. It helps to increase mutual knowledge among coworkers and reduce the sense of isolation. For complex and sensitive conversations, video conference comes as a blessing as it feels more personal than audio or text messages.

You also need to consider the suffering of field workers who works in the field and physically handle goods and inventories. Even in an isolating period, they have to go to the factories and handle items to ensure everyone is getting the items they need. To make sure their inventory management is going smoothly with lower numbers of employees. For that, you need to use a modern CMMS application.


CMMS or Computerized Maintenance Management System will provide real-time, on-the-ground information, and make sure efficient inventory management is ongoing. It reduces machinery and equipment downtime and helps to follow the industry and government safety standards. With access to a Modern CMMS application will help your employees to become productive, efficient, accessible, and accountable. They are not dependant on location devices, which will reduce the hassle by a lot.

These guidelines will help you and your (newly) distributed workforce to survive through the tough time and beyond. Keep a note of these tactics and inspire your team to follow the instructions. Hopefully, a better will come and you will find more efficient ways to utilize these tools in the meantime.

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