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Checklist for an Employee Onboarding Software

employee onboarding software market

Employee onboarding is one of those processes where organizations should deal very carefully because it’s the first impression they can make on the new hires. A good first impression helps the organization showcase its brand and how the employees are treated. It’s also shown that a good onboarding process can improve employee retention in a company. In any which way, the employee onboarding process needs to be given its importance.

Over the years, employee onboarding used to consist of a lot of paperwork where employees were needed to fill the forms in the first few days of their joining. But as the technology evolved, the employee onboarding process became stress-free for both the new hires and the organization as well. There are many employee onboarding tools that help to standardize the onboarding process, prevent compliance risks, reduce manual eros, integrate with HR software, and much more. Due to all these benefits, every organization these days is opting for. However, before opting for onboarding software, organizations need to look for certain important features. To know more, keep reading the article.

Things to Consider for an Employee Onboarding Software

1) Intuitive user interface:

If your new hires spend hours together on how to spend the onboarding software, then it’s high time you change the tool. A good user-interface tool is not just about the look-and-feel, it should help the new hires to redirect to whatever they want very smoothly. So, whenever you are opting for onboarding software, ensure it has an amazing user interface along with ease of access.

2) Cloud-based technology:

Cloud-based software allows for centralized document storage, better security, and other integration capabilities as well. In addition to all of these features, it helps to rapidly deploy modules on time and provides easy accessibility to the users. The subscription rates for cloud-based onboarding software are also very minimal. In fact, many vendors offer a free trial so that you get to know how it is to use the tool.

3) Automated workflow:

One of the main reasons why many organizations opted for onboarding software is because it reduces manual errors and paperwork. An efficient onboarding software should bridge this people-process gap with workflow automation. Through automation, the HR department can just track the progress of the onboarding process. Thus, an automated workflow ensures that the onboarding process is smooth and hassle-free.

4) Measure the performance:

After investing in a new tool, it’s important to know its impact on the onboarding process. Many onboarding software has this inbuilt surveying tool that sends automatic surveys to the new hires so that the organization can gauge the impact of the tool and measure the ROI. Many onboarding software also helps to gauge the time taken for onboarding too. Thus, you should look for these assessment tools while opting for onboarding software.

5) Gamification:

Gamification can help the onboarding process be more exciting and engaging. After all the investment in the tool, you don’t want your new hires to get bored by using the tool. The tool should have an element that keeps the new hires engaged while they are using it. Some of the gamification aspects like levelling up and quests can make the process engaging. Think of innovative ways to use gamification so that you can engage your learners.

6) Analytics:

Engaging the new hires is one of the primary aspects of onboarding software. With inbuilt HR analytical tools, you can measure and manage the effectiveness of the onboarding software. With this data-driven approach, organizations get a clear picture of where they are going wrong and how they can improve on it. Thus, reporting and analytics is a must-have features.


To wrap up, these are some of the features that you need to look at in onboarding software. You can look for some more features which might be specific to you and your organization’s needs. But a thorough analysis should be done before choosing the onboarding tool.

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